AP Assistant

We are looking for an AP Assistant to join our growing team. Reporting to the AP Manager, this is a fantastic opportunity to support the business leaders with the purchase ledger activities for their clients. Working 32 hours per week.

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Key Responsibilities

• Ensuring that each client is receiving the best standard of service possible
• Escalating problems upwards if there is a problem; resulting in poor service that you cannot resolve (refer to AP Manager)
• Preregistering invoices that have been emailed into Xledger to ensure supplier and other invoice details have been assigned properly
• Coding invoices and ensuring description from invoice is included in the text
• Approving imported PO’s
• Matching food, beverage and other invoices to PO’s
• Ensuring Statement reconciliation for suppliers are done monthly (communicating with accountant if not possible)
• Aged Creditors are reviewed, and debit balances resolved
• Maintaining all Utility, Rates and Rent Creditors
• Supporting the client to ensure payments are made correctly, promptly and according to procedure
• Ensuring payments are made for your clients for PAYE, Class 1A, VAT
• Ensuring supplier bank details are independently verified
• Maintaining your own email inbox and any of your client inboxes- responses to be made by end of the day
• Communicating with team on cover needed when annual leave is taken
• Communicating with team on cover needed when you are off sick
• Answering the main phone line

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Your Profile

• Proven track record in a Purchase Ledger / Accounts Payable role
• A good level of IT literacy, with the ability to pick up new systems quickly
• A confident communicator with both clients and colleagues
• Strong customer service focus with the ability to maintain client relationships
• Ability to problem solve, highlight issues, and find solutions
• A self-starter that can work autonomously
• Good attention to detail, organisation and planning skills
• A collaborative team player

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Benefits

The company offers the following benefits

• Flexible working with a 32-hour week with core hours of 10am-3pm 4 days per week.
• Remote and home working is encouraged.
• Annual discretionary bonus of 2.5% salary.
• Unlimited holiday allowance.

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The Company

Accurise are a growing outsourced Accountancy Practice and the first UK partner of cloud-based accounting software Xledger. Accurise specialise in providing real-time management information to their clients and are completely cloud based and all employees work from home. The culture is relaxed and fun, and they care deeply about their employee’s work life balance.